Planning a Private Function in Cambridge: A Checklist
We host relaxed, well-run events in Cambridge, Waikato, with flexible layouts, clear pricing guidance, and friendly service. We help you plan birthdays, corporate dinners, farewells, engagement parties, and community gatherings without stress.
Why choose us for your next event?
We offer whole-venue hire and seated formats for 80–120 guests depending on layout. We are fully licensed. BYO is not permitted. We scale staffing to suit your numbers and service style. Our space is step-free, pram friendly, and welcoming for assistance dogs.
Set your goals and guest list
Decide the occasion and tone first. Write a guest list that matches the room size you prefer. Tell us whether you want a single long table, clusters for mingling, or a presentation focus. For exclusive hire (usually 50+ guests), a venue-hire fee applies so we can close the restaurant for your group.
Pick a date and timing
Choose a date and a realistic time block for set-up, arrival, and farewells. We trade Tuesday to Sunday and can consider extended hours for private functions with advance notice. Last food and drink orders can extend to 10.00 pm for private events when approved. Talk to us early so we can secure any council permissions.
Plan food that fits the room and the season
Menus change through the year and are subject to seasonal change. We can build a seated menu or a simpler format that still feels generous. Tell us your must-haves and any no-go items. For kids, we can offer half portions on request. For value control, we can guide you to courses that travel well for large groups and keep service smooth.
Dietary needs and allergens
We provide vegan, vegetarian, and gluten-free options. Tell us about allergies before the event and again on the night so we can brief the team. Our allergy disclaimer is simple: guests must tell the server; shared equipment; no guarantee of zero traces. We take care, label dishes, and communicate clearly.
Beverage plans that suit your budget
Choose a bar tab with a ceiling, per-head packages, or pay-as-you-go. We are fully licensed and offer non-alcoholic options that feel grown-up. Last drinks align with licence hours or any approved extended hours. We can help set sensible limits so your spend stays on track.
AV, music, and connectivity
Our private room includes a 50-inch TV with HDMI input at no hire fee. It works well for slides, videos, and quiet background visuals. We provide Wi-Fi. We do not supply microphones or complex AV. If you plan speeches or music, tell us your setup so we can position tables and power safely.
Decor, cakes, and practical rules
Bring decorations that use removable adhesives. No smoke machines, open flames, or anything that damages surfaces. Balloons are fine. Celebration cakes are welcome. Cakeage or plating may apply case by case, so confirm with us. We can hold a cake for a short time on the day.
Accessibility, families, and flow
We have step-free entry and space for prams. High chairs and colouring packs are available. If you expect several prams or a guest in a wheelchair, let us know so we can plan your floor layout and server pathways. We keep aisles clear and pace service to match speeches or formalities.
Bookings, confirmations, and payments
We confirm bookings by phone or email. Deposits are not required as standard. Full payment is usually on the day after service. If you need an invoice, payment is due within a week. Cancellations and changes are handled case by case. Give us as much notice as possible so we can resell tables or adjust staffing.
Setup, bump-in, and pack-out
Share your run sheet and any vendor contacts. We agree bump-in and bump-out windows in advance so the room turns over smoothly. If you need extra time or security due to event size, we can arrange it; this is rarely required but easy to organise with notice.
Day-of checklist you can copy
• Final guest count and seating map
• Confirmed menu and dietary list
• Beverage plan and spend limits
• AV test for the HDMI input and TV
• Decor, cake, and storage notes
• Arrival, speech, and farewell timings
• Payment method and who will approve the bill
Ready to book your event in Cambridge, Waikato?
Choose us for a calm, capable team, flexible layouts, AV basics, and clear communication from first call to last drink. Email [email protected] or phone +64 7 827 3993 and we will shape a proposal for your private function venue Cambridge needs.